May 19th, 2022


  • Full Time
  • Mid-Level
  • Applications have closed
Job Category: Finance
Location: Manhattan
Job Sectors: Arts & Culture, Education

The Wallace Foundation — an independent, national, New York-based philanthropy with $2 billion in assets – traces its origins back more than half a century to DeWitt and Lila Acheson Wallace, founders of The Reader’s Digest Association. Our mission is to foster equity and improvements in learning and enrichment for young people, and in the arts for everyone.


For more information about The Wallace Foundation, please visit


We have a team-based structure and seek employees who are both highly skilled in their professions and able to work collaboratively with others. As reflected in our Statement of Core Values, we value behavior that demonstrates a commitment to mutual respect and support, diversity, continuous learning, collaboration, excellence, and accountability.


The Wallace Foundation is an Equal Opportunity Employer, committed to maintaining a diverse workplace where differing perspectives are a source of strength.






The accountant is a key contributor to the work of the foundation in the following areas: ensuring all staff are paid accurately and timely, including deductions for employee benefits; ensuring all vendors and grantees are paid accurately and timely; 3) collaborating with the team in the closing of the books by performing assigned tasks; and maintaining accurate Fixed Assets records.


The accountant reports to the accounting manager.




The following include, but are not limited, to:

Payroll and Employee Benefits Administration

·        Make changes to payroll including new hires, separations, deductions, earnings and Group Term Life, and input overtime from non-exempt timesheets as required.


·         Ensure employee deductions conform to employee elections and IRS limits, including 403(b) Retirement Plan, 457(b) Deferred Compensation Plan, Flexible Spending Accounts, and transit.


·         Update various tracking spreadsheets by deadlines prescribed on the monthly close checklist.


·         Review invoices from benefit vendors for accuracy and completeness and pay.


·         Develop and maintain quality control processes for payroll function in conjunction with payroll service provider.


Accounts Payable


    • Accurately batch and enter (or import) invoices, grants, and reimbursements into accounting system.   Review agreements and invoices for accuracy and ensure required supporting documents are provided and accurate.  Cut checks/EFTs for approved payments.



    • After checks/EFTs are cut, upload payment information into the grants management database system (GMS360) for initiative grants and contracts.



    • Ensure that new vendors have proper documentation, e.g., W-9.



    • Prepare 1099s at year end, and file required paperwork with IRS.



·         Process employee Matching Gifts: verify IRS status, calculate remaining balance for employee, and assign invoice number. 


·         Process travel expenses including checking for trip numbers, direct billing, computations, receipts, and advances.


·         Reconcile sub-ledgers to general ledger for assigned accounts monthly.


Monthly/Quarterly and Annual Accounting Close


    • Keep a monthly record of all payroll changes that affect the 941tax filing.



    • Maintain prepaid schedule, prepare journal entries accurately and timely. 



    • Prepare cash reconciliation monthly, research and document reason for variances.



    • Prepare assigned audit schedules including, but not limited to, accounts payable, accrued expenses, prepaid expenses, fixed assets, and depreciation. Provide auditors with documents related to audit selections.



    • Prepare all workers comp audit reports and schedules in accordance with auditor’s request including, but not limited to, 941 reconciliations, overtime, short term disability, bonuses, severance payments, tuition, and other non-wage earnings, and 1099 compensation. 



    • Prepare assigned tax statements including, but not limited to, fixed assets, depreciation, officers and 5 highest compensated staff, and vendor counts and disbursements.



Fixed Assets


·         Update Fixed Asset Schedules for new purchases.


·         Prepare quarterly depreciation journal entries.


·         Prepare year-end write-off journal entries.


·         Reconcile to general ledger.


·         Create schedules and statements for year-end audit and tax return.




·         Undergraduate degree in Accounting required


·         Three to five years accounting experience


·         Strong proficiency in Microsoft Office, Google Sheets, Great Plains (or equivalent), CBIZ Payroll (or equivalent), GMS 360 for grants management, Certify Expense Reporting (or equivalent).


·         Exceptional attention to detail and accuracy


·         Commitment to confidentiality, maintaining privacy and security of information, and delivering high quality customer service


·         Strong project management, interpersonal, and communications skills: listening, speaking, and writing




Salary will be commensurate with knowledge, skills, and abilities.


A snapshot of our generous benefits package includes a choice of health insurance plans and a healthcare reimbursement account, 403(b) retirement plan with 15% employer contribution upon eligibility, and a community service matching gifts program recognizing employee volunteer hours with a financial contribution to a qualifying non-profit organization.



All Wallace employees are required to be fully vaccinated and have received any booster shots for which they are eligible. We are currently in a hybrid working arrangement and in the office at least three days during the week.



To apply for this position, please submit a cover letter and resume to [email protected].

The foundation will consider each response carefully, but only contact those individuals it believes are most

qualified for the position.



The Wallace Foundation

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