Executive Assistant to the Chief Executive Officer
|Administrative, Communications, Executive
Executive Assistant to the Chief Executive Officer
Synergos is a 35 year-old global nonprofit organization solving complex issues around the world by
advancing Bridging Leadership, a style of leadership which builds trust and collective action.
Collaboration releases more and better solutions than working alone, so together with partners in
more than 30 countries, Synergos focuses on transforming how people across sectors and divides come
together, develop deeper understanding, create shared vision, and take collective action to solve
deeply entrenched societal problems.
Bridging Leadership represents a paradigm shift in leadership: a movement away from hierarchy,
control, and fear toward more inclusive forms of problem-solving; from a world in which power is
monopolized to one in which power is shared, enabling more effective interventions and longer-
lasting impact. With changes wrought by the pandemic, social justice movements and distrust of
authority, we believe now is the time when our model can bring about sustained change.
About the Role
We are seeking a sharp, detail-oriented, pro-active Executive Assistant to support our CEO and
serve as the primary point of contact for all matters pertaining to the CEO and Executive Office
including board relations. You will perform a wide range of diverse, executive level administrative
tasks including but not limited to meeting and agenda preparation, calendar and email management,
initiatives coordination, expense reports, travel coordination, and special strategic and
operational projects. Also, you will ensure follow-up actions take place at all key strategic,
board, board committee and management meetings and also serve as a trusted partner and liaison to
the Board of Directors and senior leadership. You will be working in a global and fast-paced
environment with passionate team members who are focused on delivering Synergos’ mission.
This position will be remote and will require coming into the office occasionally. Preferred
locations are New York City, New Jersey, Connecticut or DC.
What You’ll Do
• Manage the day-to-day operations and activities of the Executive Office and board relations such
as calendar management, budgeting, expense reporting, meeting logistics, travel and more
• Lead project management for the CEO and Chair, fielding internal and external requests, and
providing recommendations that reflect business priorities
• Prepare and draft professional and confidential correspondence, communications and
• Organize and manage agendas, compile meeting background materials and track and follow-up
pending tasks, take minutes and maintain records for Management team meetings
• Handle CRM database for CEO and Chair and archiving relevant materials for meetings and key
network relationship meetings including donors and funders as needed
• Keep the CEO apprised of deadlines and escalate urgent matters as necessary
• Manage all logistics and communications related to the long and short-term planning and
execution of Board and Board Committee meetings and other related events
• Lead and own compilation and review of board materials and presentations and provide in-person
support as applicable for bi-yearly Board meetings and ad hoc Board Committee meetings
• Event plan and attend Board and Board Committee meetings preparing agendas, take notes, record
minutes and prioritize follow-up action items
• Collaborate with various team leaders as needed to facilitate cross-department communication to
drive engagement pertaining to board and non-board initiatives
• Handle confidential and sensitive matters with tact and discretion
• Strengthen the bridge between the CEO and the board administratively
Required Knowledge and Skills
• 5+ years of experience in a similar role providing support to board or executive management,
working with boards/committees on board governance operations in a non-profit setting highly
• Strong business acumen and attention to detail with an understanding of board relations matters
• Strong communication skills, including both oral and written communication with ability to
analyze and synthesize important and sensitive materials and record information accurately and
• Advanced computer skills and comfort working with and staying on top of changes to key
technologies, such as Adobe, Microsoft Outlook, Excel, Word, PowerPoint, Docusign, MS Dynamics,
Zoom, and search engines
• Experience with CRM and project management tools and systems with openness to learn
• Be comfortable with technology and able to coordinate independently with IT as appropriate to
ensure seamless execution of meetings with participants in multiple locations
• Ability to prioritize, multi-task and be a team player
• Carry an “event planning” mindset to planning for and executing Board and other
• Ability to establish and maintain strong liaison-level relationships with senior leaders and
• Skill in organizing and coordinating schedules to ensure efficient and effective use of
• Outstanding time management with the ability to meet deadlines and perform multiple tasks
simultaneously and on different time zones
• Maintain the highest standards of professionalism, discretion, and ethical judgment
Possible domestic or international travel.
Salary range for this position is US$65K-$75K, plus our comprehensive and competitive benefits
package. Final salary based on geographical location.
Why You Should Work at Synergos
• We’re driven by purpose. We’re a values-driven organization that’s laser-focused on improving
lives around the world by building trust.
• We value you. We offer a competitive salary and excellent benefits.
• We’re a dynamic community. You’ll work with diverse, dedicated, compassionate staff and
innovative global networks of trust-builders.
COVID 19 Considerations
We value the safety of each staff member of our community because we know we’re all in this
together. We require our staff members and key consultants to be vaccinated unless a verified
approved medical or religious exemption is granted.
Synergos is committed to creating a diverse work environment and is proud to be an equal
opportunity employer. We do not discriminate against any applicant or employee on the basis of
race, color, sex (including gender identity, nonconformity, presentation or expression), sexual
orientation, religion, national origin, age, mental or physical disability, veteran status, or any
other characteristic made unlawful to consider by applicable federal, state, or local laws. We
encourage individuals of all backgrounds to apply.
Qualified candidates should submit a cover letter and resume to [email protected]. Applications
will be accepted until the position is filled.
The synergos Institute
- 1 east 53rd street
- New york, NY 10022
- Phone: 646 963 2199