Associate Program Officer, NYC Program

April 27th, 2022
Associate Program Officer, NYC Program

Associate Program Officer, NYC Program

  • Full Time
  • Mid-Level
Job Category: Programs/Services
Location: Manhattan
Job Sectors: Health


The Leona M. and Harry B. Helmsley Charitable Trust (“Helmsley”) is a global philanthropy driven by a vision of a world where everyone has the resources they need to thrive by increasing access to healthcare, advancing new research and ideas, and improving people’s quality of life no matter where they call home. Helmsley strives to make a meaningful impact in its focus areas, matching its significant financial assets with a rigorous and results-oriented approach. Helmsley is committed to close and productive partnerships with its grantees, as well as with other funders and impact players in government, academia, and the private sector who share its interests and goals. Above all, Helmsley endeavors to be forward-thinking in every aspect of its work and will take risks that others cannot or will not take when the risk/reward trade-off warrants.

Since 2008, when Helmsley began its active grant making, it has committed more than $3 billion. For more information on Helmsley, please visit

The New York City Program

Currently, our New York City Program’s grantmaking addresses new approaches for closing gaps in care so that the highest-need patients can attain health stability and well-being. Our grantmaking spans one or more of the four following areas: improving data connectivity to find and follow high need patients, improving access to mental health services, increasing care coordination, and innovative care models. The New York City program team also supports a smaller conservation-related effort focused on creating and activating greenspace to benefit health in underserved neighborhoods.

Position Summary

The Associate Program Officer (APO) will work as part of the New York City Program team supporting grant work for this program. The APO will help with preparing and managing components of the grantmaking process, including completing monitoring reports, tracking program budgets, ensuring accurate payment of grants, helping to plan and execute meetings, communicating with grantees, and working with other relevant Helmsley staff. The APO will also have the opportunity to provide substantive programmatic support to a growing portfolio of grants. This role is well suited for candidates with an interest in health projects and philanthropy.


  • Assist with monitoring reporting and preparation of reporting documents, payments, and other grantmaking and monitoring tasks
  • Assist in the planning and execution of meetings and events
  • Assist Program Officer and NYC team with research around proposed areas of interest for potential grantmaking initiatives across Helmsley’s programs
  • Represent Helmsley along with the program team at select meetings and on-site visits
  • Respond to inquiries from a wide range of constituencies, handling correspondence
  • Assist with the development of outcomes, metrics, and systems for collecting data and measuring the impact of the grant portfolio
  • Administrative responsibilities related to the above and to other areas as needed 


  • Undergraduate degree or graduate degree in a relevant field
  • At least 2-3 years working in health, human service non-profits, government, or related field is required, with work in NYC preferred
  • Excellent writing skills and experience working with data, budgets, and other quantitative information – attention to detail a must
  • Must be organized and have strong interpersonal and communication skills
  • Must demonstrate strong written and oral presentation skills
  • Demonstrated ability to exercise independent judgment and initiative, to prioritize and accurately complete multiple tasks, and to work under deadlines
  • Experience and inclination to work in a team-oriented environment
  • Able to maintain confidentiality of information
  • Excellent computer skills and proficiency with MS Word, PowerPoint, Excel, and Outlook
  • A strong team player with a diplomatic, professional manner

Health, Well-being, and Living Our Mission

Helmsley is dedicated to creating stronger, healthier futures for communities in the U.S. and around the world. Our departments and grantmaking programs are comprised of subject matter experts from a range of backgrounds in basic science, global health, and precision medicine, as well as the private sector and public policy.

Helmsley colleagues are intelligent, creative, forward thinking, and strongly committed to working productively with our grantee partners. Each was drawn to Helmsley by the same opportunity: to help build this young organization into a leading global charitable institution that will drive meaningful and measurable positive change in lives throughout the U.S. and around the world for years to come.

Comprehensive benefits currently offered to employees (subject to change) include:

  • Employer-paid medical, dental, and vision for employees and their families
  • Generous 401(k) employer contribution
  • 23+ paid vacation and sick days
  • 13+ paid holidays
  • End of year office closure
  • Summer Fridays
  • Tuition reimbursement
  • Personal and team professional development opportunities

Application Information

To apply for this position, please submit a cover letter, resume (in Word or PDF format), via the link

The position is based at Helmsley’s main office in New York City. Only those selected for an interview will be contacted. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Except for when working remotely due to the COVID-19 pandemic, the ability to work and collaborate in person with colleagues at Helmsley’s office is an essential function of this job. To protect the health and safety of our employees, and consistent with Helmsley’s mandatory vaccination policy, all new hires (except those granted reasonable accommodations in accordance with applicable law) are required to be fully vaccinated for COVID-19 before their start date. 

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job.  They are not intended to be an exhaustive list of all responsibilities and activities required for the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Helmsley provides equal employment and promotional opportunities to all employees and applicants for employment based upon individual capabilities and qualifications without regard to race, color, religion, sex, gender identity, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law.

The Leona M. and Harry B. Helmsley Charitable Trust

  • 230 Park Avenue, Suite 659
  • New York, New York 10169
  • Phone:

To apply for this job email your details to

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