Grants Coordinator

February 10th, 2023
Grants Coordinator

Grants Coordinator

  • Full Time
  • Entry Level
  • Applications have closed
Job Category: Development
Location: Manhattan
Job Sectors: Human Services
Salary Range: $58,000 - $60,000


Sanctuary for Families is New York’s  leading service provider and advocate for survivors of domestic  violence, sex trafficking and related forms of gender violence. Every  year, Sanctuary empowers thousands of adults and children to move from  fear and abuse to safety and stability, transforming lives through a  comprehensive range of services. We provide a range of wrap-around  services to help survivors rebuild their lives in the aftermath of  abuse, and work to end gender violence through three key strategies:  direct services, outreach and training, and systems-change advocacy. Our  services are available in 11 locations throughout New York City.

POSITION OVERVIEW: Sanctuary for Families—New York City’s leading provider of services and advocacy on behalf of domestic violence and trafficking survivors—seeks a highly organized, detail-oriented Grants Coordinator with excellent writing and analytical skills. This individual will support the two other members of the Institutional Giving team in overseeing and growing the $7M portfolio of foundation, corporate, and government grants. This is an opportunity for a motivated nonprofit professional with a commitment to social justice to be a part of a dynamic, collaborative fundraising team in a growing organization. 

The Grants Coordinator will have primary responsibility for enhancing and overseeing an efficient master calendar of proposal and report deadlines, as well as cultivation timelines for new prospects. They will ensure that funder updates are logged in the Raiser’s Edge fundraising database, and that key program, data/evaluation, and finance staff are notified when new grants come in. They will also draft proposals, reports, and acknowledgment letters, and manage the award processing routine when grants come in. They will conduct regular prospect research to identify new revenue sources and flag philanthropic trends that align with and impact Sanctuary’s work. 

This position offers significant growth possibilities, including potential for direct funder cultivation and relationships, and interaction with senior agency leadership and Board members. Over time, a motivated individual with exceptional writing and analytic skills would be able to manage a small grant portfolio of their own.



  • Manage an efficient system for calendaring and tracking proposal and reporting deadlines to ensure timely submission and appropriate follow-up for current funders and new prospects 
  • Conduct prospect research: identifying new funding prospects and RFPs; preparing reports and making recommendations on promising donors; and maintaining organized research files
  • Maintain tracking of proposal submissions, timelines, and results
  • Liaise with Sanctuary program, data/evaluation, and finance staff to gather information for proposals and reports 
  • Help assemble documents to ensure meticulous, complete proposal and report packages
  • Thoroughly document proposal/report submission, donor cultivation, etc. in Raiser’s Edge database
  • Create tools and procedures to track funding prospects, current and past opportunities, and workflow
  • Assist with drafting and proofreading reports and proposals for a variety of public and private funders 
  • Perform any other department or agency-related duties or special projects as needed
  • Work closely with all members of the 13-person Development & Communications Department to ensure synergy in fundraising efforts
  • Support communication with Board of Directors, private foundations, corporations, elected officials, and community partners



  • Bachelor’s degree or relevant work experience required  
  • 2 years of nonprofit experience preferred, ideally human services and in a development role
  • Excellent organizational skills and attention to detail
  • Exceptional writing and proofreading skills 
  • Research and analytical skills 
  • Ability to multi-task, prioritize effectively, and meet competing deadlines
  • Strong interpersonal skills, judgment, diplomacy, and ability to interact in a professional manner with a wide range of staff, funders, and Board members 
  • Creativity and comfort with proposing new ideas 
  • Proficiency in Microsoft Office Suite 
  • Familiarity with Raiser’s Edge NXT and/or fundraising CRMs a plus Knowledge and/or interest in learning about gender-based violence, trauma, poverty, human services, and advocacy  
  • Commitment to social justice and the mission and goals of Sanctuary for Families

Budgeted Salary: $58,000 – $60,000

Work position is currently hybrid; must be located in or able to travel to NYC area 
Vaccination Policy: Proof of vaccination or proof of the first dose with scheduled 2nd dose within 30 days is required.

  • Health, Dental, and Vision Insurance
  • Employer-paid life insurance
  • Employer retirement contribution
  • Paid time off
  • Flex spending account
  • Student loan assistance
  • Tuition reimbursement program
  • Gym reimbursement program
To apply, click here:

All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristic, marital status or domestic violence victim status, and shall also follow the requirements of the Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.

D.E.I Commitment: Diversity, Equity, and Inclusion are core values at Sanctuary for Families that represent our dedication to fostering a safe, respectful, responsive, and fair work environment. We recognize the value diversity holds in embracing all employees, clients, and volunteers regardless of gender, race, ethnicity, national origin, age, sexual orientation, disability, or professional level.


Sanctuary for Families

  • PO Box 1406 Wall Street Station
  • New York, NY 10268
  • Phone:
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