Director of Finance & Administration

January 24th, 2021
Director of Finance & Administration

Director of Finance & Administration

  • Full Time
  • Senior Level
  • Applications have closed
Job Category: Finance
Location: Manhattan
Job Sectors: Arts & Culture

Position Summary

 

The Director of Finance & Administration works closely with the Executive Director to manage the organization’s financial health and long-term growth and is accountable for all aspects of financial management, as well as administration and human resources.

 

We seek a seasoned non-profit manager to help lead the organization forward. The successful candidate will have significant experience in non-profit financial operations and systems including accounting, budgeting, grants management, and managing annual audits. They should be a skilled and thoughtful communicator, able to produce reports and make presentations that convey complex information clearly and accurately. They should be a creative problem solver, a capable negotiator, technologically savvy, and have good business acumen. They should have good interpersonal skills and be prepared to quickly establish trust and credibility with the staff, board, and external partners. They should model an excellent work ethic and be able to represent the organization and its values, internally and externally.

 

Poets & Writers is an established non-profit arts organization with an annual operating budget of $4.3 million, endowments of $7 million, and a staff of twenty-two. This is a full-time position in our New York City office. (Note: Currently all staff are working remotely; we anticipate returning to our offices as soon as feasible in 2021.) Benefits include health insurance, generous paid time off, 403(b), and more. Reports to the Executive Director; supervises a Staff Accountant and Administrative Coordinator.

 

Responsibilities

 

Leadership & Governance

Partners with the Executive Director to think strategically about the organization’s financial health and long-term growth

With the Executive Director, develops and manages the annual operating budget

Supervises two staff members and serves as a trusted leader within the organization

Staffs three board committees: finance, investment, and retirement plan; presents at board meetings; provides clear, accurate reporting that enables the board to carry out its fiduciary responsibilities

 

Finance & Accounting

Drives the budgeting, reporting, and forecasting cycle

Manages cash flow to ensure availability of funds as needed

Provides reports and financial modeling as required for various stakeholders

Serves as controller for Poets & Writers Magazine

Provides budgets for grant proposals and reports; works with colleagues to ensure grant compliance

Manages banking relationships and monitors bank accounts

Serves as liaison to investment firm charged with managing endowments and other funds

Ensures appropriate internal controls and financial procedures

Ensures legal and regulatory compliance

Ensures timely completion of annual audit and tax filings

Oversees outside firm to ensure timely completion of state charitable registrations

Supervises day-to-day financial transaction processing (AR/AP)

Works closely with other staff to ensure timely payment of balances due and implement collections procedures as necessary

Ensures that accounting software programs are secure and operational, and works to assess and incorporate new technologies

Stays current on developments in the field, including changing regulations that impact our business

 

Administration

Negotiates certain key contracts

Reviews all requests for capital purchasing; reviews contracts for terms and conditions

Secures and maintains the organization’s insurance policies

Serves as point of contact for landlord; manages issues related to facilities

Develops and maintains business continuity plans

Supervises administrative coordinator in management of day-to-day operations

 

Human Resources

Assists the Executive Director in overall personnel management including refinement and implementation of personnel policies and benefits, compensation review, hiring and firing

Manages recruitment, posts open positions, orients new employees

Maintains Employee Handbook, updating it as needed from time to time

Monitors performance review calendar and procedures, updating as needed from time to time

Maintains personnel records and vigilantly protects employee confidentiality

Administers payroll and benefits through PEO provider (JustWorks)

Periodically evaluates and rebids agreements with PEO and benefits providers to maximize value to the organization

Works with outside administrator of employee 403(b) plan to manage the plan and ensure compliance

Ensures organizational and staff compliance with all local, state, and federal human resource requirements

 

Qualifications

CPA or equivalent experience

Minimum ten years financial/nonprofit management experience

Demonstrable experience: developing and monitoring budgets; creating and monitoring accounting systems; managing a successful annual audit; managing payroll and benefits; negotiating contracts.

Skilled user of QuickBooks and Excel; a quick study, adept at learning new software programs and incorporating new technologies

Outstanding communications and presentation skills

Strategic thinking, business acumen, and good judgment

Personal integrity and great work ethic

 

Compensation & Benefits

Salary: $115,000 to $125,000

Medical, Dental, Vision Insurance

Life Insurance, Long-term Disability

403(b) Pension Plan

Three weeks paid vacation (increases to four weeks with tenure); four personal days; ten paid holidays; up to ten sick days

Anticipated start date: February 2021

 

TO APPLY

Please send resume and cover letter to Melissa Ford Gradel, executive director, at [email protected]; include “Director of Finance & Administration” in subject line. Attachments should be .doc or .pdf; other file types will not be opened.

 

Poets & Writers is an Equal Opportunity Employer, committed to a building a diverse and inclusive staff. Individuals from all backgrounds are encouraged to apply, including veterans and those with disabilities.

 

Poets & Writers

  • 90 Broad Street
  • New York, NY 10004
  • USA
  • Phone:
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