Senior HR Specialist
|Job Sectors:||Human Services|
Founded in 1994, New Destiny Housing Corporation is a New York City non-profit with the mission of ending the cycle of violence for low-income families and individuals at risk of homelessness and domestic violence by connecting them to safe, permanent housing and services. To achieve our mission, we build and manage permanent, affordable housing with on-site services; offer innovative programs that empower domestic violence survivors to find and retain affordable housing; and educate and advocate to expand access to permanent housing resources for low-income families.
Bachelor’s degree minimum in Human Resources, Business Administration, or a related field with at least 3-5 years of HR, PR and Benefits administration which includes nonprofit experience, or satisfactory comparable experience and training.
A direct report to the CFO, the Senior Human Resource Specialist will support and implement all HR policies and procedures of New Destiny Housing Corporation, in coordination with the PEO and New Destiny Housing Corporation Executive leadership. In this role the Senior HR Specialist will recommend and facilitate trainings and policies that develop and support a diverse and inclusive culture at New Destiny. Experience working with a PEO, Fund EZ financial management software as well as knowledge of preparing grants billing reports or vouchers (AR) is a plus in this role.
Must be well organized, flexible, and detail-oriented, with good verbal and written communication skills. Able to operate well and independently` under pressure. A team player with strong Interpersonal skills. Ability to work well under pressure to meet deadlines while simultaneously working on multiple projects and often with multiple interruptions.
DUTIES AND RESPONSIBILITIES:
Human Resource and Administration:
· Primary contact with Paychex PEO on all Payroll, Benefits and HR related matters.
· Maintaining department electronic and hardcopy records and reports including employees’ confidential personnel files
· Staying current and ensuring compliance with city, state, and federal labor laws and requirements.
· Overseeing administrative aspects of hiring, onboarding and departure/termination of employees including management of all associated paperwork.
· Maintaining and updating records of personnel transactions such as new hires, benefit enrolments, performance reviews, terminations and related statistics for reporting and making sure records are accurate and current.
· Tracking time and leave for employees and ensuring accuracy of staff accrual usage and balances.
· Managing, evaluating and administration of benefits packages and working with the PEO to complete annual enrollment.
· Preparing NDHC payroll worksheet for all its employees and submitting it to Paychex PEO on time for PR processing ensuring all payroll deductions and allocations are correct and updated
· Developing, analyzing, and updating New Destiny’s performance evaluation process, and creating a user-friendly evaluation process or template.
· Developing, revising, and recommending personnel policies and procedures
· Overseeing recruitment efforts for all personnel, including writing, and placing job ads, conducting phone screening interviews
· Interpreting and explaining HR policies, procedures, laws, standards, or regulations and distributing critical benefits reports and updates.
· Confer with the ED, CFO, and other executive staff to develop or implement personnel policies or procedures
· Reviewing employment applications and job orders to match applicants with job requirements
· Overseeing New Destiny’s recruitment, interviewing, selection, and hiring processes
· Conducting reference or background checks of job applicants.
· Addressing employee relations issues, such as harassment allegations, work complaints, or other employee concerns.
· Maintaining current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
· Conducting exit interviews and ensuring that necessary employment termination paperwork is completed.
· Assisting other programs/ departments in meeting reporting requirements, preparing and providing documents for funding sources.
· Prepare information for the annual audit, including schedules, respond and provide related support/documentation requested prior to and during audit period on time as requested.
· Performing tasks and responsibilities in a thorough and timely manner in compliance with organization policies, standards, and practices.
· Performing other duties that may be assigned by the CFO such as but not limited to preparing and submitting grants billing reports or vouchers
Other Qualities and Attributes:
· Ability to build and always maintain open and effective line of communication with the supervisor
· Ability to organize resources and establish priorities that are consistent with NDHC goals.
· Ability to be flexible and adaptable to change.
· Ability to multitask yet meet the required deadlines.
· Ability to keep confidentiality associated with your HR position.
· Ability to perform tasks and responsibilities in a thorough and timely manner in compliance with organization policies and standards.
· Ability to foster a culture of diversity, inclusivity, collaboration, and teamwork
· A bachelor’s degree in human resources, organizational development, business, or related area; and 3-5 years of relevant work experience – required
· Demonstrated proficiency in the Microsoft Office suite- required
· Effective verbal and written communication skills –required
· Knowledge of a broad range of human resource strategies and practices, including compensation, performance management, safety, hiring and employee relations
· Demonstrated knowledge of Fund EZ financial software a plus
Personnel and Human Resources – Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Judgment and Decision Making – Considering the relative costs and benefits of potential actions to choose the most appropriate one keeping in mind the best interest of the employer and employee. Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
New Destiny Housing Corp