Bookkeeper

March 19th, 2021
Bookkeeper

Bookkeeper

  • Part Time
  • Entry Level
  • Applications have closed
Job Category: Administrative, Finance
Location: Manhattan
Job Sectors: Arts & Culture
Salary Range:

 

POSITION ANNOUNCEMENT

 

 

 

JOB TITLE: Bookkeeper

 

STATUS:  Part Time – Non-Exempt (2-3 days a week)

 

REPORTS TO: Accounting Manager

 

 

 

POSITION OVERVIEW

 

 

 

The Joan Mitchell Foundation, established in 1993, is an artist-endowed foundation that was established by an artist for artists. The Foundation has a dual mission to expand awareness of the abstract artist Joan Mitchell’s life and pioneering work and to fulfill her wish to support and provide opportunities for visual artists. The Foundation’s Legacy team stewards an archive and collection of artwork to support research, scholarship, and exhibitions to ensure Joan Mitchell is widely recognized as a significant artist; and the Foundation’s Artist Support team offers grants, New Orleans-based artist residencies, and related initiatives to recognize artistic excellence and elevate a wide range of visual artists and practices. Through this work we hope to affirm and amplify artists’ essential contributions to society and to actively expand the visual arts to better reflect the diverse world in which we live. Foundation staff are primarily based in NYC, with a New Orleans-based campus for the artist residencies.

 

 

 

As Bookkeeper you will handle the daily administrative accounting duties of the organization. This part-time role (2-3 days a week) supports accounts payable administration and processing, cash receipts and deposits, general ledger maintenance, record keeping, and clerical support to certain employees. Should you name the title of employee that is being supported?

 

 

 

KEY RESPONSIBILITIES WILL INCLUDE:

 

 

 

·      Maintain the general ledger by verifying, allocating and posting transactions

 

·      Process accounts payable and employee expense reports ensuring all required documentation has been collected with appropriate management approvals.

 

·      Process and record accounts payable transactions; ensure invoices, expenses, and staff reimbursements are coded and allocated accurately.

 

·      Accurately record receivables and prepare bank deposits

 

·      Maintain records of financial transactions by ensuring compliance and legal requirements are met.

 

·      Oversee bank accounts maintaining balances necessary for operating expenses and requesting funding as needed.

 

·      Reconciles bank accounts monthly.

 

·      Records bank transactions as needed.

 

·      Ensures general ledger cash balance is up to date.

 

·      Maintain vendor files in subsystem and ensures all legal documentation has been received.

 

·      Maintain insurance policy schedule

 

·      Reconcile petty cash quarterly

 

·      Balances intercompany accounts by reconciling journal entries.

 

·      Prepares financial reports by collecting, analyzing, and summarizing account information and trends.

 

·      Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.

 

·      Contributes to team effort by accomplishing ad hoc assignments as needed.

 

 

 

QUALIFICATIONS, KNOWLEDGE, AND SKILLS REQUIRED:

 

·      Bachelor’s degree or equivalent working experience.

 

·      Minimum 2 – 3 years of proven experience as a bookkeeper, AP clerk or relevant accounting position in an office setting. 

 

·      Experience in working with multiple legal entities under different legal umbrellas.

 

·      Fast computer typing skills (MS Office, in particular) & intermediate skill with Microsoft Office Suite applications

 

·      Hands-on experience with an ERP

 

·      Basic knowledge of GAAP

 

·      Excellent organizational skills

 

·      Strong communication skills

 

·      Experience navigating between office and virtual settings

 

 

 

ADA SPECIFICATIONS:

 

 

 

To be qualified, an individual must have the requisite skills, experience and education for the job and must also be able to perform the essential functions of the job, with or without reasonable accommodation. The Joan Mitchell Foundation provides reasonable accommodations to applicants upon request.

 

 

 

HOW TO APPLY: To apply, please submit your resume, cover letter and salary requirements to [email protected] with the Subject Line: JMF-Bookkeeper

 

 

 

 

 

 

Joan Michell Foundation

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