Director of Finance and Operations

July 22nd, 2019
Director of Finance and Operations

Director of Finance and Operations

  • Full Time
  • Senior Level
  • Applications have closed
Job Category: Finance
Location: Manhattan
Job Sectors: Education

The Director of Finance & Operations (DFO) ensures sound financial planning and management across all aspects and departments of Grace Institute and our collaborative partner, Grace Outreach. A member of the leadership team, the DFO reports to the Executive Director and works directly with the auditor and the Finance and Audit Committee of the Board of Directors for both organizations.


The DFO leads all finance operations for both Grace Institute and Grace Outreach, including functional responsibility over accounting, payroll, insurance/risk management, and administrative contracts management. The DFO oversees the human resources and operations functions for Grace Institute alone. The successful candidate will have experience at building systems for the nonprofit industry, a strategic approach to analyzing and projecting budgets, hands-on experience with the administration of a nonprofit, and will be committed to Grace Institute and Grace Outreach’s mission of moving women forward.

Finance and Accounting Responsibilities for Grace Institute and Grace Outreach:

·       Oversee short- and longer-term strategic financial planning.

·       Perform all accounting functions, including accounts payable, accounts receivable, chart of accounts and general ledger, staff payroll, and ensuring compliance with appropriate GAAP standards and regulatory requirements. 

·       Prepare monthly, quarterly and annual financial reports for the Executive Director and Board Treasurer. Develop financial reports for Board and Committee meetings.

·       Oversee and lead annual budgeting and planning process in conjunction with Executive Director and senior management; administer and review all financial plans and budgets; monitor progress and changes on a monthly basis and communicate this information to senior leadership, identifying variances and developing appropriate action plans.

·       Manage organizational cash flow and forecasting.

·       Maintain existing relationships with vendors, funders and bank. Oversee the annual audit process; coordinate with external auditors and report to the Audit Committee of the Board of Directors. Produce external financial statements.

·       Working with development and program staff, oversee financial planning and management. Oversee the preparation of budgets and financial reports for all grant-funded projects.

Human Resources, Operations and Administrative Responsibilities for Grace Institute 

·       Oversee management of human resources functions such as compensation, recruitment, performance management, personnel policies and procedures.

·       Serve as a link between management and employees by handling questions, interpreting and administering terms of employment and helping resolve work-related problems.

·       Oversee benefits administration; recommend modifications to existing plans plus additional options; negotiate with benefit providers.

·       Provide guidance to managers and staff on all personnel issues that arise; liaise with payroll and benefits vendor and outside counsel, as needed.

·       Negotiate and ensure compliance with all contracts.

·       Review all independent contractor agreements.

·       Ensure recruitment, hiring, training, evaluation and other personnel policies and procedures are being followed consistently and in compliance with the law.

·       Understand and mitigate key elements of Grace Institute risk profile; negotiate and maintain appropriate insurance coverages.

·       Act as principal staff member ensuring Grace Institute’s infrastructure and operational needs are being met, addressing issues related to office space and related resources.



·       Excellent written and verbal communication skills with an ability to translate complex organizational data into clear and simple messages for a wide range of audiences. Meticulous attention to detail.

·       A minimum of 6 years in finance, with at least 3 years in a managerial position; Experience as part of a nonprofit organization’s leadership team.

·       Expertise or at minimum familiarity with financial/accounting and database software (e.g. QuickBooks, Excel, SalesForce,

·       At least a Bachelors degree, preferably an advanced degree in a related field.


About Grace Institute and Grace Outreach:


Grace Institute and Grace Outreach are collaboratively run nonprofit organizations. Our missions are to move young women in New York City to economic security though a full range of support, including our high school equivalency classes, college preparation and retention, workforce training, job placement and job retention programs. For over 120 years we have served unemployed and underemployed, low income women in the New York City area.


Grace Institute and Grace Outreach are equal opportunity employers and are committed to the principles of diversity, inclusion and anti-racism. We are particularly interested in receiving applications from a broad spectrum of people, including but not limited to women, minorities, individuals with disabilities and protected veterans. 


To apply, please send a resume to [email protected], along with a cover letter that concisely and clearly addresses why you would like to join Grace Institute and Grace Outreach along with how your experience has prepared you for the challenges of this role. Please include the acronym “GIDFO” in your subject heading. 


Grace Institute

  • 40 Rector Street
  • New York, NY 10006
  • United States
  • Phone: 212-486-2869
Related Jobs
  • NJ Funders ACEs Collaborative
    Full Time

    Executive on Loan Adverse Childhood Experiences (ACEs)   The New Jersey Funders ACEs Collaborative is seeking an “Executive on Loan” to share their expertise with the State of New Jersey, leading and coordinating statewide efforts
  • Center for Court Innovation
    Full Time

    The Center for Court Innovation is a non-profit dedicated to creating a more humane and effective justice system. We operate at the cutting edge of criminal justice reform in the New York area by developing, planning, launching, and managing large-sc
  • Forum for the Future
    Full Time

    Candidates must have a valid right to work in the US.   Overview Do you want to maximize the contribution of the US philanthropic community in driving innovation and transforming systems to shape a different, better future? We are looking fo