Finance & Operations Coordinator

Finance & Operations Coordinator

Finance & Operations Coordinator

  • Full Time
  • Mid-Level
Job Category: Administrative, Finance
Location: Manhattan
Job Sectors: Other

TITLE: Finance & Operations Coordinator

REPORTS TO: Vice President, Finance & Operations

BASIC FUNCTION: The Finance & Operations Coordinator works closely with the Vice President, Finance & Operations to coordinate the finance, operations, and administration for Nonprofit New York.  The role will also assist with the implementation and maintenance of financial policies, strategies, and practices.  The Finance & Operations Coordinator will have a particular focus on maintaining financial records, coordinating logistics in accordance with organizational objectives, and reconciling all accounts.

CLASSIFICATION: Non-Exempt

BACKGROUND: Nonprofit New York’s mission is to strengthen and unite New York’s nonprofits–relentlessly building a healthy, equitable, unified, and powerful nonprofit community.   We believe that healthy nonprofits are better equipped to fulfill their mission and race equity is a condition of success.   And healthy nonprofits united in solidarity are an unstoppable force for good.  Organizations are only as healthy as their people and are as strong as their systems.  We provide resources and education to help them reach new levels of excellence and effectiveness.  We rally the nonprofit community.   When we come together and unite as one, our voice is amplified, our influence is magnified, and real change is possible.

With a Board representing key nonprofit subsectors, and a dedicated team of staff members, Nonprofit New York has an operating budget of approximately $2 million per year.  Nonprofit New York is currently engaging in a strategic planning process to identify values and priorities to frame the next three years of work. We are a small but mighty team that brings curiosity to our work and collaborates intentionally, has fun, and finds inspiration in our mission. See www.nonprofitnewyork.org for more information.

KEY RESPONSIBILITIES INCLUDE  BUT ARE NOT LIMITED TO:

Finance

  • Perform daily accounting tasks: Process accounts payables; coordinate and log bank deposits, wire transfers, and withdrawals
  • Assist external accounting consultants with monthly reconciliation and closing processes
  • Coordinate document preparation and review for annual audit
  • Collaborate with the Vice President, Finance & Operations to update and review annual budget
  • Coordinate vendor and consultant contracts and relationships
  • Maintain financial records for compliance, recordkeeping, and archiving

Operations and Administration

  • Assist with recruitment, employee onboarding, employee relations, and maintain HR records
  • Prepare semi-monthly payroll and assist with benefits administration processes for staff
  • Coordinate office operations: Order supplies, troubleshoot general office systems and facilities services, monitor equipment, and maintain organization files
  • Support team members on operational logistics for all development, policy, and capacity-building events, programs, and forums

Also, additional duties as agreed to with the Vice President, Finance & Operations.

QUALIFICATIONS:

Skills & Experience

  • 3 or more years of professional work experience in nonprofit accounting and/or finance or equivalent combination of training and experience. Demonstrated knowledge of accounting, business, math or related field(s)
  • Proficiency in accounting and payroll applications (QuickBooks, Bill.com, and Paychex)
  • Experience in human resources: payroll, employee benefits, performance management, and onboarding
  • Strong problem-solving skills, along with an ability to comprehend and analyze data
  • Proficiency in office and web-based applications including G-Suite, Asana, Slack, and Zoom
  • Familiarity with Salesforce

Attributes

  • Demonstrated interest in Nonprofit New York’s mission and commitment to personal growth on issues of inclusion and racial equity
  • Effective time, task, and project management
  • Clear communication skills – both written and verbal
  • Demonstrated success working in a team and developing effective working relationships with various programs
  • Ability to integrate an understanding of racial equity concepts into work projects, team building, and one-on-one interactions
  • Ability to respond adeptly to rapidly changing priorities and successfully manage multiple projects at once
  • Integrity, confidentiality, and discretion
  • Sense of humor a plus

SALARY: $50,000 to $60,000 per year, commensurate with experience. Excellent working environment and generous benefits (health insurance, dental, vision, paid-time off, sick days, 401(k) retirement plan with 5% match contributions).

HIRING PRACTICES: Nonprofit New York is an equal opportunity employer.  We consider applicants for all positions without regard to actual or perceived race, color, religion, creed, national origin, ancestry, age, sex, gender identity, gender expression, sexual orientation, pregnancy, alienage or citizenship status, marital status, partnership status, disability, predisposing genetic characteristic(s), arrest or conviction record, caregiver status, domestic violence victim status, credit history, unemployment status, veteran status, protected activity, uniformed service or any other characteristic protected by applicable law.

PHYSICAL DEMANDS: This position is primarily a sedentary role.  However, the person in this position may need to occasionally move about inside the office to liaise with internal staff and access files and office machinery.  We anticipate that this position may be partially remote pending the current pandemic.

HOW TO APPLY & SELECTION PROCESS: This is a full-time position, starting immediately. Please send a cover letter, resume, and writing sample to [email protected].  Please use the subject line: “Finance and Operations Coordinator”.  No phone calls please.  Candidates will be notified if we are seeking an interview. Due to the high volume of responses that we receive, it may not be possible to respond to all inquiries.  Prior to hire, candidates must complete at least two interviews.  Interviews will include multiple staff members.  Please inform us within an ample time period prior to the interview of accommodation(s) needed.

Nonprofit New York

A relentless, collective force for good.

  • 320 43rd Street
  • New York, New York 10017
  • Phone:

To apply for this job email your details to hiring@nonprofitnewyork.org

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