Administrative Lead

October 8th, 2021
Administrative Lead

Administrative Lead

  • Full Time
  • Mid-Level
Job Category: Administrative
Location: Manhattan
Job Sectors: Community Improvement, Education, Health, Other

About Einhorn Collaborative

Einhorn Collaborative is nonprofit foundation dedicated to addressing America’s growing crisis of connection by advancing the science and practice of empathy, mutual understanding, and relationship building – so we can rediscover our common humanity and solve our nation’s greatest challenges, together. More information about the foundation can be found here: www.einhorncollaborative.org. 

About the role

We are seeking a proactive, dedicated, and detail-oriented person to partner with our Executive Director, helping her navigate the day-to-day complexities inherent in her role and leading a variety of cross-functional projects in collaboration with our small team. You will also serve as the primary point of contact for incoming public inquiries. You are someone who enjoys wearing many hats, nurtures relationships with colleagues, and is ready to live your values every day at work. 

This is a full-time opportunity to be part of a talented and committed team effecting positive social change through nationally recognized, collaborative philanthropic initiatives. Given the nature of our work, we have a strong preference for candidates with experience working in or with nonprofits, including in a volunteer capacity. Our organization is currently experimenting with a hybrid work structure, so you will work part-time at our offices in Midtown Manhattan and part-time at home, at least for the time being.

Responsibilities

  • Serve as the Executive Director’s assistant by managing her calendar and inbox, prioritizing inquiries and tasks, preparing backgrounders, ensuring timely follow-up to meetings, drafting correspondence, and coordinating travel and related itineraries.
  • Handle confidential information with tact and discretion.
  • Facilitate some internal meetings in ways that achieve our objectives while fostering human connection.
  • In lockstep with the Executive Director, manage quarterly projects to produce materials for our Trustee.
  • Be our go-to expert on Asana, our work management system, to ensure all projects, processes, and tasks are used effectively in our day-to-day operations.
  • Continuously seek out ways to streamline internal communications, with an eye towards increasing efficiency and productivity.
  • Field public email inquiries, including funding requests; answer the phone and greet visitors; process the mail.
  • Support the team to develop and implement positive and engaging external meetings and events.
  • Organize playful and exciting social activities with the team, including birthday celebrations.
  • Manage additional special projects (e.g. external communications, event management) as assigned by the Executive Director and in partnership with our small and nimble team.

Mindset

  • You believe people come first: You value treating each person with dignity and respect, respond to every request with compassion, and adapt your tone to meet people where they are and ensure they feel cared for. 
  • You’re passionate about human connection: You are excited about being part of a team that works with incredible nonprofits and other stakeholders that are creating social change, and you reflect our values in your own personal approach to working with others.
  • You strive for efficiency: You enjoy improving the quality and efficiency of processes, handling many priorities at once to get things done quickly and calmly without skipping a beat. 
  • You’re a mindful, detailed-oriented communicator: You care about the impact your communication, especially written, has on others and you craft messages concisely with confidence and kindness; you use your copy-editing super-power to help your colleagues produce high-quality written products.
  • You know learning is constant: You actively seek feedback, are intellectually curious and motivated to tackle new challenges, and contribute to the team’s continuous learning and improvement by modeling it in your own approach to professional growth and problem-solving.

Qualifications

  • Experience working in nonprofits strongly preferred.
  • Bachelor’s degree or equivalent years of experience.
  • 7+ years of relevant experience providing administrative assistance.
  • Ability to lead productive meetings and communicate clearly, both verbally and in writing.
  • Proficiency managing complex projects collaboratively.
  • Experience with Asana, Slack, Salesforce, and Office 365 strongly preferred; demonstrated capability to learn new software and become an expert.

Benefits

  • Competitive salary, performance-based bonus, generous retirement plan, and professional development opportunities.
  • Comprehensive healthcare package with employer paid premium. 
  • 18 days paid vacation and 10 holidays per year.
  • Hybrid work currently in place.

Location: Einhorn Collaborative shares an office with Greenlight Capital in Midtown Manhattan, NYC. 

To apply, please submit your cover letter and resume to [email protected] by October 24, 2021. No phone calls please. We plan to fast track the search process with the first round of interviews to be completed by October 29.

Einhorn Collaborative is an equal opportunity employer committed to creating an inclusive environment for its employees and partners. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic as established under law.

Einhorn Collaborative

See our humanity in a new light

  • 140 East 45th Street, Fl 24
  • New York, NY 10017
  • US
  • Phone:

To apply for this job email your details to jobs@einhorncollaborative.org

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