Contracts Coordinator

September 1st, 2022
Contracts Coordinator

Contracts Coordinator

  • Full Time
  • Mid-Level
Job Category: Administrative
Location: Manhattan
Job Sectors: Community Improvement

Start Date:  Immediately

Hours:  Full Time

Positions Available: 2

Location: Hybrid; must be able to work in-person in NYC 

Organizational Background: Founded in 1986, the Coalition for Asian American Children and Families (CACF) is the nation’s only pan-Asian children and families’ advocacy organization that brings together community-based organizations as well as youth and parents to fight for equity for Asian American and Pacific Islander (AAPI) children and families. In addition to its work to improve the health and well-being of AAPI children in New York City, CACF works to transform the AAPI community by fostering collaboration, promoting community leadership, and building a collective voice.  

CACF is seeking two full-time Contracts Coordinators to work as a team to implement CACF’s government contracting processes and to support community-based organizations with funds for capacity building and the provision of culturally competent, language-accessible programs to the community.  The Contracts Coordinators will provide technical assistance to both CACF staff and external partners, and serve as internal subject matter experts in both City and State contracting procedures. These positions will report to CACF’s Director of Contracts. 

Primary Responsibilities

The Contracts Coordinators will ensure that CACF meets all relevant contract requirements, support subcontracting activities, and maintain compliance across all contracts. Candidates must be prepared to work closely with City and/or State government agencies, CACF member agencies and partners, community leaders, and elected or appointed officials.

The Contracts Coordinators will join a collaborative environment and work with other program and policy staff at CACF to execute and implement multiple City and State government funded programs.  Responsibilities include, but are not limited to:

  • Engage in City and State contract execution, compliance, and implementation procedures for CACF.
  • Collaborate with the Director of Contracts and Development Manager to produce and submit government proposals and additional relevant application materials.
  • Work jointly with staff to ensure timely implementation of contracted programs.
  • Perform invoicing, accounting, reporting, and other administrative functions to ensure successful execution of contract requirements.

  • Monitor and maintain updated paperwork, including various administrative documents to maintain compliance, program reports/forms (in collaboration with program staff), and other related documents connected with contracted programs.

  • Prepare monthly/quarterly administrative reports for all contract related activities.

  • Provide technical assistance to subcontracted organizations, including helping sub-awardees understand contracting requirements and navigate complex contracting systems and databases.

  • Inform relevant staff from CACF and subcontracted organizations about upcoming deadlines and deliverables on a continuous basis to ensure smooth and total completion of work responsibilities.

Essential Skills and Abilities

  • Demonstrated commitment to CACF’s mission, children’s rights, and social justice.

  • Experience working with government contracts.

  • Excellent organizational skills and expertise with spreadsheets.

  • Financial management skills, including developing/monitoring budgets and financial reporting.

  • Excellent project management skills with experience in managing and supervising administrative projects.

  • Ability to prioritize work, meet deadlines, and produce quality results on time with a keen eye for detail.

  • Good understanding of AAPI communities and non-profit organizations.

  • Excellent oral and written communication skills; persuasive and collaborative communicator.

  • Ability to work collaboratively within a team and provide proactive support to staff.

  • A multi-tasker with a strong ability to work under pressure.

  • Proficient in using computers with related knowledge of (or the ability to quickly build capacity in) software programs and the Internet.

  • Bachelor’s degree plus related experience in government contract administration/management is strongly preferred.  Extensive relevant professional experience will be considered.

Salary and Benefits

Salary is commensurate with experience.  Excellent medical, dental, and vision benefits. Four weeks vacation plus paid holidays.  403(b) plan pre-tax deduction for retirement and pre-tax commuter benefits plan available.

Interested candidates should send a résumé, cover letter, and writing sample (3 pages) to [email protected] For further information about CACF, please visit our website at www.cacf.org

CACF is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, genetic information, age, veteran status, military status, mental or physical disability status, or citizenship status.

Coalition for Asian American Children and Families

We are building a community too powerful to ignore.

  • 50 Broad Street, 18th Floor
  • New York, NY 10004
  • United States
  • Phone:

To apply for this job email your details to jobs@cacf.org

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