Contracts Manager

February 26th, 2021
Contracts Manager

Contracts Manager

  • Full Time
  • Mid-Level
Job Category: Finance
Location: Manhattan
Job Sectors: Health, Human Services

CAI (Cicatelli Associates Inc.) is seeking a highly skilled and motivated individual for the full-time, exempt position of Contracts Manager. The Contracts Manager functions and performs in a highly professional, confidential and knowledgeable manner in CAI’s Finance Department. For selected CAI projects, they are responsible for: providing contracts and grants management activities and maintaining internal communications with the CFO and other members of the Finance Department. This position is based in CAI’s NYC office.


·       Communicate all relevant activities to CAI’s CFO and as necessary, other members of the CAI Finance Department (i.e., Senior Vice-President/Director of Finance, Contracts Manager, Accounts Payable Manager, etc.)

·       Maintain thorough and accurate records and files; provide internal and external correspondence as requested by the CFO

·       Provide grants and contracts management

o   Maintenance and analysis of contracts documentation

o   Grants and project accounting analysis

o   Reconciliations of project expenses to budget

o   Vouchering of expenses for various government grants/contracts

o   Assist in the creation of project budgets and budget modifications in collaboration and communication with Project Directors and Managers

o   Communicate with funders as directed and authorized

o   Open and maintain “projects” in Intacct (CAI’s accounting system)

·       Auditing

o   Prepare all required documentation for the funder audit.

o   Assist with the organization annual audit

o   Monitor subrecipient/Contractor funds and if necessary, conduct an audit.

·       As necessary or requested, develop and utilize complex spreadsheets (i.e., Excel) for accurate tracking and reporting

·       Other duties as necessary/assigned.

• Minimum 3-5 years of high-volume bookkeeping/accounting experience required
• Strong understanding of non-profit organization fiscal management and policies
• Must be able to establish and maintain fiscal procedures and processes and effectively communicate to finance and other staff
• Must have sound accounting training and knowledge
• Advanced computer skills in a Microsoft Windows environment. Must include proficiency in Excel and excellent database management and record keeping skills and experiences
• Ability to work with a minimum of supervision
• Ability to work well under pressure and to work within short deadlines
• Evidence of the practice of a high level of confidentiality
• Excellent organizational and multitasking skills, with a strong work ethic and emphasis on attention to details
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations


§  Bachelor’s degree in accounting

§  Three to five years of for-profit and/or non-profit financial management experience, preferably in grant accounting  

§  Knowledge of fund accounting and spread sheets/financial tracking and reporting

§  Knowledge of various computerized software accounting systems (Intacct) preferred

§  Excellent interpersonal and communications skills


CAI offers a competitive salary with excellent benefits and working conditions. For immediate consideration, email your cover letter (including salary range interest) and resume with the subject line Contracts Manager to [email protected]

Cicatelli Associates Inc.

  • 505 Eighth Avenue, Suite 1900
  • New York, NY 10018
  • Phone:

To apply for this job please visit

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