About the Foundation

Brooklyn Community Foundation is the first and only public foundation solely dedicated to New York City’s largest borough. We are on a mission to spark lasting social change, mobilizing people, capital, and expertise for a fair and just Brooklyn. Since our founding in 2009, Brooklyn Community Foundation has provided over $75 million in grants to more than 300 nonprofits through our Community Fund and Donor Advised Fund programs. The Foundation is committed to racial justice and to challenging systemic racism through all aspects of our grantmaking, advocacy, operations, and governance. Visit www.BrooklynCommunityFoundation.org for more information.

Job Purpose

The Controller is responsible for all budgeting, accounting, and financial activities to ensure the Foundation’s financial health and long-term sustainability. The Controller also administers the Foundation’s employee benefits plan through its professional employer organization (PEO) and all other providers. They maintain and continuously improve the systems of financial controls, including general accounting, budget, banking, payroll and benefits processing. This position manages the Staff Accountant and partners closely with an external accountant and vendor to manage the Foundation’s growing donor advised fund program.

Responsibilities

BUDGETS, ACCOUNTING, FINANCE MANAGEMENT

• Coordinate with outsourced accountant to perform the month-end close process to ensure timely financial statement reporting. Manage the process of annual budgeting for all departments, including coordination of the budget review process, expense forecasts and provision of technical assistance to staff during the budgeting process.

• Manage and control the flow of cash receipts and disbursements to meet business needs, including preparation of draw down schedules and cash flow projections.

• Manage and oversee the annual audits for the organization (including IRS Form990 and NYS Char500 filings.)

• Prepare departmental and project-based financial reports and review them with department managers to enable them to effectively manage their activities and understand how they impact overall operations.

• Manage the Staff Accountant to ensure disbursements and payables (such as grants and payroll) are monitored, recorded, and reported on in a timely and accurate manner.

• Manage the Staff Accountant to ensure receivables (such as donor pledges, billings, and cash receipts) are monitored, recorded, and reported on in a timely and accurate manner.

• Coordinate with Development staff to monitor the transfer and receipt of securities donations to the Foundation, ensure their timely sale, and provide necessary documentation to Development staff for donor acknowledgement letters.

• Closely manage and monitor organizational cash flow and coordinate cash needs with the Foundation’s investment accounts.

• Maintain accounting policies and procedures manual; ensure those systems are consistently applied to ensure the integrity of data and accurate record keeping, as well as compliance with all applicable tax and government compliance provisions.

• Facilitate recording contributions and grant distributions from among the Foundation’s 100+ Donor Advised Funds, utilizing customized third-party donor portal; communicate closely with Donor Services Manager to monitor fund transfers, securities donations from fund holders and their sales.

• Reconcile revenue with donor engagement monthly.

• Prepare ad hoc grant/donor reporting.

EMPLOYEE BENEFITS ADMINISTRATION

• Review, submit and record bi-weekly payroll.

• Add new employees to ADP TotalSource portal and orient new employees regarding the Foundation’s benefits and policies.

• Maintain employee records in ADP TotalSource portal, including annual PTO banks, FSA and transit benefits.

• Administer the Foundation’s 403b retirement plan and file Form 5500s.

• Oversee the production and timely distribution of annual W2s for employees, as well as 1099s for independent contractors.

ORGANIZATIONAL LEADERSHIP

• Collaborate with operational staff to ensure the effective use of data, software and other technology.

• Manage Staff Accountant with a hands-on approach and attention to detail.

• Participate actively in BCF’s cross-departmental racial equity working groups.

• Attend team and all-staff meetings.

Abilities and Competencies

• High level of personal and professional integrity; discretion in working with confidential information.

• Ability to work both independently and as a part of a collaborative team; to take both initiative and direction.

• Familiarity with nonprofits, including grant-making organizations, charitable giving funds, and/or fiscal sponsorships.

• Excellent written and oral communication skills.

• Keen attention to detail.

Qualifications

• Bachelor’s degree required, Accounting or Finance preferred.

• Minimum of six years relevant accounting experience, including staff supervision; not-for-profit preferred.

• Experience developing and utilizing financial and operating metrics and performance reports to guide organizational decisions.

• Demonstrated knowledge of not-for-profit accounting practices and regulations.

• Experience leading both external and internal audits.

• Experience managing general ledger, accounts payable, accounts receivable, banking procedures in a nonprofit setting.

• Experience using QuickBooks Online and Microsoft Excel.

• Passion for creating opportunities for Brooklyn’s residents.

• Commitment to the Foundation’s racial equity focus and core values.

• Previous experience in a foundation preferred, but not required.

Additional Information

This is a full-time position located in Brooklyn, NY that occasionally requires early morning, evening, and weekend work. The Foundation offers an excellent benefits package, which includes generous paid time off, employer-paid health and dental insurance, and a friendly work environment. Brooklyn Community Foundation is an Equal Opportunity Employer. In alignment with its Racial Justice Lens, the Foundation is committed to maintaining a staff that diversifies philanthropy, including lifting up the leadership of people from communities historically underrepresented in the field and those directly affected by structural racism, centering them in decision-making. Additionally, the Foundation does not base any hiring decisions on an applicant’s history of involvement in the criminal justice system.

Email cover letter and résumé to [email protected] (no reference letters or phone calls please!) and please list “Controller” in the Subject line.