Office Manager at Bethany Arts Community

December 13th, 2022
Office Manager at Bethany Arts Community

Office Manager at Bethany Arts Community

  • Part Time
  • Mid-Level
Job Category: Administrative, Finance, Programs/Services
Location: Westchester
Job Sectors: Arts & Culture
Salary Range: $22 - $25 hourly

Bethany Arts Community is seeking candidates for a part-time Office Manager position.

Compensation and Benefits:
$22-25 per hour based on experience
 
 

Position Type and Work Schedule:
Part-time (20-30 hours per week)

______

About Bethany Arts Community
Our mission: Bethany is a space and environment where all forms of art can be learned and expressed. Nurturing the creative process, Bethany welcomes artists, from young to old, and all levels of skill, to explore and create art that the community can engage with. Bethany fosters sharing, connection, and collaboration, in an inclusive culture where people experience the power of art to improve lives and deepen their perceptions and perspectives of the world.

We opened the doors to Bethany Arts Community in 2018 to artists and community members. Since inception, Bethany has offered artists residencies, studios, after-school and camp programs, art exhibits and more. Bethany Arts Community continues to grow and respond to the needs of the local community and to artists in the region and across the country.

Office Manager Responsibilities

  • Office Maintenance and Organization
    • Inventory of office supplies
    • Supports company operations by creating and maintaining office systems.
    • Maintains office efficiency by planning, and upon approval, implementing office systems, layouts, and equipment procurement.
    • Designs, and upon approval, implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Administration
    • Maintains Filing System
      • Collects and scans receipts and important documents
      • Ensures documentation of COIs, waivers, and agreement
    • Support President and Executive Director in check writing, documentation, and distribution.
    • Control, collect, and track studio artist rents
    • Print and post lobby signage and handouts to highlight current and upcoming programs in coordination with Program and Events Coordinator.
    • Write and distribute expense reports and invoices to the proper parties and ensure documentation of the signed report and paid invoices.
    • Assist Treasurer with yearly insurance audit.
  • Facilities
    • Schedule laundry services
    • Schedule housekeeping services in coordination with BAC’s calendar of events, residencies, classes, and other programs as needed.
    • Scheduling any facility repair needs with proper vendor in coordination with Maintenance Manager
    • Track and facility quarterly and yearly inspections for the board of health, elevator, wet sprinkler, alarm, backflow prevention, fire suppression, and extinguishers.
  • Residencies, Classes, Exhibit Events
    • Assist Program and Events Coordinator with communication for residency events, room assignments, creative space assignments.
  • Education/Experience
    • High school diploma, GED, or equivalent
    • Two to three years of experience as an office manager or similar role

Skills/Qualifications

  • Strong written and verbal communication and interpersonal skills.
  • Strong organizational and administrative skills
  • Passion for collaboration and a supportive working environment
  • Ability to work self-directed and take initiative and work within a small group; manage several projects at once and meet deadlines
  • Creative thinker and detail-oriented problem solving
  • Commitment to equity, diversity, inclusion, and accessibility
  • Flexibility to work occasional evenings and weekends for programs and events
  • Proficient in Microsoft 365, Mac applications, and Intuit QuickBooks 
  • A Bonus
    • Experience in the arts, arts education, applied arts, community engagement, and/or nonprofit arts administration
    • Bilingual in Spanish and English

Equity:
At Bethany Arts Community, diversity, equity, and inclusion are at the core of what we do.

Through outreach, resourcing, and intentionality, we welcome artists and community members of all races, nationalities, sexual orientations, and socio-economic backgrounds. We believe that a narrow definition of culture and experience has too often informed institutional definitions of “artistic excellence” resulting in the inequitable allocation of resources and access to a place to showcase work. We are committed to providing a platform for artists individually and collectively to innovate, create and share their work.

We strive to create an atmosphere where artists and audiences of different backgrounds and disciplines feel safe and have the freedom to create and experience art even if challenged or stretched by others’ perspectives and artistic expressions.

We are creating a community where all forms of art are accessible by our community at large and where we strive to lower the barriers of access to artists at the top of their field.

We recognize that fully achieving these goals takes ongoing work.

How to Apply:
If you are interested in applying for this position send your resume and cover letter to: [email protected]. Indicate “Officer Manager” in the subject line.

BAC is an equal opportunity employer. This means that as employees, race, color, creed, age, national origin, alienage or citizenship status, gender including gender identity, pregnancy including pregnancy related impairments) sexual orientation, disability, marital status, partnership status, any lawful source of income, status as a victim of domestic violence or status as a victim of sex offenses or stalking, military status, or any other characteristic protected by law will have nothing to do with your hiring, pay, benefits or any other terms and conditions of employment. Employment opportunities are open to all qualified applicants solely on the basis of their experience, aptitude and ability. BAC does not discriminate against anyone on any basis that is prohibited by law.

 

BETHANY ARTS COMMUNITY
40 SOMERSTOWN ROAD
OSSINING, NEW YORK 10562

Bethany Arts Community

  • 40 Somerstown Road
  • Ossining, New York 10562
  • United States
  • Phone: 9149444278

To apply for this job email your details to jobs@bethanyarts.org

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