Office Manager

January 8th, 2021
Office Manager

Office Manager

  • Part Time
  • Entry Level
Job Category: Administrative
Location: Manhattan
Job Sectors: Arts & Culture

We are seeking a part-time Office Manager available to start immediately in New York City. This position reports to an office. 




The  Office Manager’s primary responsibilities include overseeing Aubin Pictures’ day-to-day office operations, serving as Aubin’s archivist, managing inventory for online stores and fulfilling orders, and supporting staff when necessary. 




Office Management


  • Conduct Aubin Pictures’ clerical duties regularly, including filing, answering phone calls, opening and distributing mail, depositing checks  



  • Troubleshoot IT issues and liaise with IT consultants



  • Order food and supplies, ensure that office is stocked with necessary items



  • Research and schedule office repairs and supervise all projects 



  • Set up office equipment and maintain inventory of office



  • Liaise with third party vendors (e.g. building superintendent, contractors) and research new ones when necessary



  • Organize and coordinate office events



Archiving and Information Management


  • Responsible for assembling, cataloguing, preserving and managing collections of information related to Aubin Pictures in electronic and hard copy libraries



  • Create and update records and databases with personnel, financial, and other organizational data (e.g. Synology, Little Green Light, Mail Chimp)



Online store and inventory 


  • Maintain inventory of Aubin Pictures and film merchandise; order supplies as needed



  • Keep the online store up to date and ensure website functionality



  • Fulfill orders and requests for materials



  • Handle all shipping and receiving needed



Staff support


  • Arrange professional and personal travel plans for the director as well as Aubin staff when appropriate



  • Run errands related to the office for director and office staff



  • Support Deputy Director with monthly financial tasks (e.g. documenting purchases)



  • Assist with professional and personal projects for director on occasion (e.g.  sending gifts/flowers)



  • Respond to emails as requested by director 



  • Manage director’s professional and personal schedules as needed, including medical and social appointments







  • Highly organized with the ability to multitask and prioritize



  • Ability to work calmly under deadline and to work flexibly



  • Ability to complete complex administrative tasks with minimal supervision



  • Team player; positive attitude



  • Strong written and verbal communication skills 



  • Demonstrates sound and accurate judgment; ability to support and to explain the reasoning for making decisions



  • Experience with Google Chrome, Microsoft Word, and Apple Products



  • At least 2 years of office experience 



Compensation and Benefits: 


20 hours/week at $25/hour


Eligibility and how to apply:


Applicants must be eligible to work in the United States. Aubin Pictures is an equal opportunity


employer, and encourages applications from people of color; LGBTQ+ individuals;


people with disabilities; formerly incarcerated and system-impacted individuals, including those


on parole; and all others regardless of immigration history.


Please send a cover letter, resume, and a list of 3 references to [email protected] with the subject line: Application Office Manager




You will only be contacted if you are chosen for an interview. No calls or emails, please.




Aubin Pictures

  • 138 Grand St., STE 5WR
  • New York, NY 10013
  • Phone:

To apply for this job please visit

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